The Secretary


  • To support the Chair to build effective communication links between the school and the association and maintains accurate records (see below).

Duties and Key Responsibilities

  • Prepares for meetings (with the Chair)
  • Takes minutes at meetings, recording attendance, action points, decisions and proposals
  • Circulates approved minutes, along with a reminder of any actions agreed
  • Maintains association records
  • Making sure that the association is GDPR compliant
  • Updates trustee details with Charity Commission (as appropriate)
  • Assists the Chair writing the annual report for the association
  • May be a signatory on the PTA bank account (along with at least one other committee member)
  • Handles written and email correspondence received for the association